Reports To: Chief Estimator
FLSA Status: Non-Exempt
Department: Estimating
SUMMARY:
The Estimating Coordinator at National Electric Works supports the estimating department by managing administrative tasks, organizing bid documentation, preparing and managing prequalification packages, assisting with bid submissions, and performing minor "spot and dot" quantity take-offs. This role ensures organized, accurate, and timely submission of all bid-related documentation.
ESSENTIAL DUTIES AND RESPONSIBILITIES:
Administrative Support
- Coordinate and manage bid documentation, ensuring timely distribution and organization.
- Maintain and update estimating department schedules, calendars, and bid deadlines.
- Assist estimators in preparing and submitting detailed bid packages and proposals.
- Facilitate internal communication between estimating personnel and other departments.
- Schedule meetings, document meeting notes, and distribute action items to relevant team members.
- Assist with on-boarding/training process for new hires.
- Miscellaneous administrative tasks as directed by Chief Estimator.
Estimating Coordination
- Manage bid boards and review potential opportunities with Chief Estimator.
- Download, organize, and distribute project bid documents, drawings, and specifications.
- Complete and manage prequalification packages required by general contractors and clients.
- Set up and maintain accurate and organized project estimate folders and digital file structures.
- Assist in compiling vendor and subcontractor quotations, maintaining logs, and updating contact lists.
- Support the estimating team in preparing and tracking RFIs, scope clarifications, and addenda.
- Perform minor "spot and dot" quantity take-offs to support preliminary estimating activities.
Document Control
- Perform document control tasks including slip-sheeting drawings, updating document versions, and maintaining accurate project documentation.
- Assist estimators with obtaining, organizing, and reviewing subcontractor and vendor quotations.
- Provide regular updates regarding bid status, due dates, and outstanding documentation requirements.
EDUCATION, SKILL, EXPERIENCE OF SUCCESSFUL CANDIDATES:
- High school diploma or GED required; Associate's or Bachelor's degree in Business Administration, Construction Management, or related field preferred.
- Minimum 1-3 years of administrative or coordination experience, preferably in construction or estimating departments.
- Proficiency with Microsoft Office Suite (Excel, Word, Outlook).
- Experience with Bluebeam or similar PDF markup software preferred.
- Basic knowledge and experience with performing minor quantity take-offs preferred.
- Strong organizational, communication, multitasking skills, and attention to detail.
- Ability to manage and maintain confidential information professionally.
COMPENSATION AND BENEFITS:
- Salary range: $55,000 - $90,000 per year, commensurate with experience.
- Comprehensive health insurance benefits included.
WORK ENVIRONMENT:
Standard office environment. The individual will frequently be required to stand, walk, sit, talk, and hear. Occasionally may have to lift boxes containing project documents or materials, typically 20 pounds or less. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.